Exhibitor Portal

Hotel Bonaventure, Montreal, Canada
24–26 September 2024

Exhibitor Information

We look forward to helping you make the most of your sponsorship and exhibition of the Deep Mining 2024 conference. You will find all the information you will need to prepare for your exhibit at the event on this page. If you have any questions, please do not hesitate to email us.

Key Contact Details

Australian Centre for Geomechanics

Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au

Exhibition Company – XXX

XXX
XXX
Phone: +XXX
Email: XXX

Hotel Contact

XXX
XXX
Phone: +XXX
Email: XXX

Key Dates

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Key Exhibition Timings

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*Timings are subject to change. Please check this page for the most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 26 September. The Exhibition Supplier will break down the booths from XXXX.
*** Pre-registration for the conference will also be available at this time.

Key Exhibition Timings

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Booth Information

Included in the cost of exhibiting is one standard single exhibition booth, unless other arrangements have been agreed upon. Specifications are as follows:

  • Single booth size – 3.0 m (w) x 2.0 m (d) x 2.4 m (h).
  • White, smooth finish walls. Wall hangings can be affixed with UHU tac white putty (white tac), 3M Command picture hanging strips, hook & chain. Do NOT use pins, staples, screws, velcro or double sided tape (damage will incur a charge).
  • Lighting – 2 x LED track spotlights per 3.0 m x 2.0 m booth.
  • Power – 1 x 5 amp power supply per 3.0 m x 2.0 m booth.
  • Signage – digitally printed fascia sign for company name x 1.
  • Access to Wi-Fi network: details for complimentary Wi-Fi will be advised.

If required, one clothed trestle table, 2 x chairs can be supplied. Please confirm with ACG by XXXXXX. Hotel supplies are limited and will be confirmed on a first come, first served basis. Alternatively, tables and chairs can be hired from the exhibition supplier.

Our exhibition hire company has a wide range of booth furniture and display items for hire.

Buttons for ordering furniture etc.

Please ensure your order forms are returned by XXXXX and emailed to XXXXXX.

Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.

Delegate Bag Inserts

If you have a delegate bag insert included in your sponsorship package, the deadline for delivery of your inserts to the XXXXX is Friday 20 September 2024. Please ensure you have “Deep Mining 2024 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to XXXXXX units. A sample or description of the insert is required by the ACG no later than XXXXXX.

*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.

Display Materials

All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.

Electrical

All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.

Deliveries

If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the delivery label.

Hotel address: 900, de la Gauchetière Street West, Suite 10750, Montreal (Quebec), H5A 1E4

Loading Dock
  • Access Place Bonaventure ramp via Montfort Street. See map.
  • At the end of the ramp, there is the loading dock. Park in front of the elevator which is spot #1.
  • The hotel elevator is #4
  • Once in elevator, press FN/9 to get to the hotel
  • When exiting the elevator, the ballroom if located on your right
  • Please note, you cannot leave the truck at the loading dock. It will need to be parked in the parking lot, details below.
Parking:

Address: 900 St-Antoine W / corner Mansfield (Outside Parking)
Contact Name: Mr. Vital
Telephone: +1 514-868-9371
Operation Hour: 6h to 20h pay to the man (overnight after pay to with machine)
Cost: $10.00 to $20.00 (depending on Bonaventure events)
Entrance from: Saint-Antoine St.
Note: If guest arrive after 6h they pay the daily rate, and that he can park until the next day 6am
Contact name for renting a section of the parking is: Mr. Jonas Vital
+1 514-842-2222
j.vital@safewayparking.ca

Booth materials may be delivered from Friday 20 September 2024. All deliveries must come through the loading dock. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue. Please contact ACG.

Display Item Restrictions

Please note the goods lift can take items with maximum dimensions of  5′ or 1524mm (w) and 7′.9 or 2407 mm (h). Weight of items can be a total maximum of 7,000 pounds or 3,175 kg.

Storage Conditions

Goods may be delivered on Friday 20 September 2024.
Goods must be collected no later than 24 hours after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.

Overseas Exhibitors

If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement and the ACG can liaise with the hotel.

Exhibition Floorplan

Attendee Registration

Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.

Please register your attendees byXXXXXby selecting either of the buttons below – register online or via the PDF form.

It is strongly recommend that event participants apply for their visas at least 12 weeks in advance of their travel. It is important to note that most visa-required participants may need to provide their biometrics. Biometrics can only be provided in person at a biometric collection site, and visa processing does not begin until biometrics are on file. For more information about biometrics, please consult this webpage.