Exhibitor Portal
Hotel Bonaventure, Montreal, Canada
24–26 September 2024
Exhibitor Information
We look forward to helping you make the most of your sponsorship and exhibition of Deep Mining 2024. You will find all the information you will need to prepare for your exhibit at the event on this page. If you have any questions, please email us.
Key Contact Details
Australian Centre for Geomechanics
Jo Ruddle
Event Manager
Phone: +61(8) 6488 1864
Mobile: +61 (0)409 118 003
Email: josephine.ruddle@uwa.edu.au
Candice McLennan
Event Coordinator
Phone: +61(8) 6488 3582
Mobile: +61 (0)427 267 679
Email: candice.mclennan@uwa.edu.au
Exhibition Company – GES
Ambre Chery
Account Manager
Phone: +1 514 861 8731
Email: achery@ges.com
Hotel Contact
Élysabeth N’gorma-Paré
Convention Services Manager
Phone: +1 514-878-2916
Email: engormapare@hotelbonaventure.com
Key Dates
Key Exhibition Timings*
| Timings | 23 September | 24 September | 25 September | 26 September |
|---|---|---|---|---|
Bump in | 13:00 | |||
Exhibition opens | 17:00 (Welcome Function***) | 07:00 | 07:00 | 07:00 |
Morning Break | 09:35 | 09:35 | 09:35 | |
Lunch | 11:45 | 11:45 | 11:45 | |
Afternoon Break | 14:45 | 14:45 | 14:45 | |
Exhibition closes | 18:30 | 16:55 | 16:55 | 15:15** |
Bump out | 15:15 |
*Timings are subject to change. Please check this page for the most up-to-date information.
** Exhibition close and bump out begins at the end of the afternoon break on 26 September. The exhibition supplier will break down the booths at the end of the conference.
*** Pre-registration for the conference will also be available at this time.
Key Deadlines
| Date | Requirement |
|---|---|
30 August 2024 | Delegate bag insert descriptions to ACG for approval (if part of your sponsorship package). |
30 August 2024 | Register all staff (including complimentary). If event is sold out, we cannot guarantee complimentary passes after this date. |
9 September 2024 | Completed exhibitor requirements to GES. See booth information below for more details. |
20 September 2024 | Exhibitor booth materials delivery. See delivery information section for more details. |
23 September 2024 | Exhibitor bump in (set up) from 12:00. |
26 September 2024 | Exhibitor bump out (break down) after last afternoon break. |
WiFi Access
Username: DeepMining2024
Password: ACGdm2024
Delegate Bag Inserts
If you have a delegate bag insert included in your sponsorship package, the deadline for delivery of your inserts to Hotel Bonaventure is Friday 20 September 2024. Please ensure you have “Deep Mining 2024 Delegate Bag Inserts” written on the delivery label. The quantity of inserts to send will be up to 300 units. A sample or description of the insert is required by the ACG no later than 30 August 2024.
*A delegate bag insert is not an automatic entitlement for exhibitors. If unsure, please check your entitlements with the ACG. Email events-acg@uwa.edu.au.
Booth Information
Included in the cost of exhibiting is one standard single exhibition booth (see image below), unless other arrangements have been agreed upon. Specifications are as follows:
Modular booth 2.4m x 3m includes:
– 3 panels 2.4m high (backwall)
– 3 panels 2.4m high (sidewalls)
Header with company name (white background, black lettering)
Wastebasket
Track with 2 lights
Outlet 1500w
Our exhibition hire company has a wide range of booth furniture and display items for hire.
Please ensure your booth furniture order is in to the exhibition supplier by Tuesday 3 September 2024. The link to GES exhibitor information is: ordering.ges.com/CA-00067204
To Order: Computer and AV equipment – TV monitors, printers, laptops for hire via Encore AV (Hotel Bonaventure)
If you require computer and audiovisual equipment such as TV monitors and stands, printers or laptops these items can be rented via the Bonaventure Hotel AV provider – Encore, via their order form mailed directly to them using the email address provided on the form.
When using their order form just add in the quantity of the item you require and the form calculates the cost automatically for the three day conference.
Please note: The ACG takes no responsibility for lost, stolen or damaged exhibition booth items. Security of exhibition booth items is the responsibility of the exhibitor. Any agreements for furniture hire including custom booths are between the exhibition supplier and the exhibitor and do not involve the ACG. View sponsor terms and conditions.
If required, the hotel can provide a dressed trestle table and two chairs. Please advise the ACG if you require these items by Friday 20 September 2024.
Ordering Signage
GES provide discounts on signage if ordered early:
- Tier 1: – Graphics approved at least 30 days from GES move-in are discounted 25% from the standard pricing. (this would be 25/8/2024)
- Tier 2: – Graphics approved between 29 days from GES move-in and 8 days from move-in are at the standard. (after 25/08/2024 and up to 16/9/2024)
- Tier 3: – Graphics approved after 7 days prior to GES move-in are charged with a 20% surcharge. (from 17/9/2024)
- Tier 4: – Graphics ordered and/or approved onsite are charge with a 50% surcharge.
Display Materials
All display materials must be flameproof and are subject to inspection. Exhibition/display areas must be sited to allow access to emergency exits and firefighting equipment. No attachments are to be made to the flooring, ceilings, internal walls or furnishings of the hotel. It is the responsibility of the exhibitor to return the area to its original condition.
Customs Information
This event has been registered with the Canada Border Services Agency. Please read through this letter, and print a copy to take with you in case it is required.
If you are shipping items internationally for the event, your items will require customs clearance. Please contact Diane at ConsultExpo: dianel@consultexpoinc.com with completed forms, available here.
Electrical
All electrical equipment brought into the hotel must be tested and tagged by a registered electrician. This includes extension leads, power boards and double adaptors.
While the exhibitors must bring in their own extension cords, power bars, etc., should they need to increase the power strength over 20 AMP, they would need to send in a request through the hotel at least a month in advance. Those requests will entail additional costs.
Deliveries
If you are arranging your own freight transport, please ensure that your consignment is labelled correctly. Please use the delivery label.
Hotel address: 900, de la Gauchetière Street West, Suite 10750, Montreal (Quebec), H5A 1E4
Loading Dock
- Access Place Bonaventure ramp via Montfort Street. See map.
- At the end of the ramp, there is the loading dock. Park in front of the elevator, which is spot #1.
- The hotel elevator is #4.
- Once in elevator, press FN/9 to get to the hotel.
- When exiting the elevator, the ballroom if located on your right.
- Please note, you cannot leave the truck at the loading dock. It will need to be parked in the parking lot, details below.
Parking:
Address: 900 St-Antoine W / corner Mansfield (outside parking)
Telephone: +1 514-868-9371
Open hours: Between the hours of 6:00 to 20:00, pay the parking attendant (if parking overnight, and there is no attendant, use the pay machine).
Cost: Daily rate is $10.00 to $20.00
Entrance: from Saint-Antoine St.
Note: If arriving after 6:00, the daily rate applies, and parking is valid until the next day at 6:00.
For more information, contact: Mr. Jonas Vital
+1 514-842-2222
j.vital@safewayparking.ca
Booth materials may be delivered from Friday 20 September 2024. All deliveries must come through the loading dock. Exhibitors must work with hotel staff to transport items to the exhibition floor/storage area. Any booth items which are large or unusual may need prior approval from the venue. Please contact ACG.
Display Item Restrictions
Please note the goods lift can take items with maximum dimensions of 5′ or 1,524mm (w) and 7′.9 or 2,407 mm (h). Weight of items can be a total maximum of 7,000 pounds or 3,175 kg.
Storage Conditions
Goods may be delivered on Friday 20 September 2024.
Goods must be collected no later than 24 hours after the event has concluded. Any items stored for longer than this, or are of a larger size may be subject to a storage fee.
Overseas Exhibitors
If you require a longer storage period prior to or post event due to overseas shipping and/or customs clearance, please advise if this is a requirement and the ACG can liaise with the hotel.
Exhibition Floorplan*
The exhibition will be housed in Room Montreal 5 and the hotel foyer at Hotel Bonaventure.
*Floorplan is subject to change.
If you are having trouble seeing the floorplan, click here.
Attendee Registration
Please check your sponsor entitlements to ascertain whether complimentary registrations are included and if so, how many and what type. Please check with the ACG if you are unsure.
Please register your attendees by 30 August 2024 by clicking the button below.
It is strongly recommended that event participants apply for their visas at least 12 weeks in advance of their travel. It is important to note that most visa-required participants may need to provide their biometrics. Biometrics can only be provided in person at a biometric collection site, and visa processing does not begin until biometrics are on file. For more information about biometrics, please consult this webpage.